IPC

Indirect Procurement Consultants

Case Study

Records Management and Destruction Services

Industry Leading Social Services Company across a 4 state region

Client Needs

  • Reduce ongoing records management and storage costs
  • Reduce No# of Suppliers
  • Reduce PII, HIPAA, and Confidential Information Risk and Exposure

Key Strategies Implemented

  • RFP conducted
  • Supplier Rationalization and Process Transition

Key Results

  • 95% Reduction records management and destruction suppliers
  • 50% Reduction in Annual Records Management and Storage costs

Additional Benefits

  • Improved visibility to critical records including: PII, HIPAA and company confidential documents
  • Reduced Supplier Administration
  • Migration to a single records management and destruction process
Background

IPC analyzed and benchmarked client’s records management and document destruction services for an industry leading social services client. IPC managed the migration of all services to a single national provider resulting in a 95% reduction in Records Management and Destruction Service Suppliers. The client achieved a year-over-year service cost reduction of 50%. The new service greatly improved the efficiency of records management and destruction services and reduced supplier management time through the downsizing to a single source supplier. The process also greatly reduced HIPAA and PIIdata exposure and risk through a new stringent document management and industry certified destruction process.

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